The San José State University Research Foundation provides a competitive benefits
package including; medical, dental, vision, and life insurance to eligible benefited whose appointments are at least
50%-time and are expected to exceed six-months.
Employees who are scheduled to work at least 50% time, with an appointment expected to equal or exceed six
months, are eligible for medical insurance. Coverage goes into effect on the first day of the month
following hire date.
The Research Foundation provides several medical plans from which eligible employees may choose, depending
upon their county and state of residence. Six HMO plans and three PPO plans are offered:
- Benefited employees, scheduled to work at least 50% time, with
an appointment expected to equal or exceed six months duration
are eligible for dental insurance. Coverage goes into effect on
the first of the month following 30 days of continuous employment.
All other requirements are the same as medical benefits.
To be eligible, benefited employees must be scheduled to work at least 50% time with an appointment
expected to equal or exceed six months. The Group Term Life insurance coverage is equal to one times an
employees’ annual salary up to a maximum of $200,000. Benefited employees are eligible for the Group
Term Life insurance coverage on the first of the month following their date of hire. The Research
Foundation pays the premium cost of this benefit. To initiate participation, an employee must complete
an enrollment form and submit it to the Human Resources department.
As part of IRS regulations, the first $50,000 of Group Term Life coverage is excluded from an
employee’s taxable income, however any amount exceeding $50,000, must be included as income, and is
subject to Social Security and Medicare taxes.
Therefore, in accordance with IRS regulations and for tax reporting purposes, employees who life
insurance coverage is in excess of $50,000, will see a line item “Life Over 50K” under earnings on
their paystubs that will reflect additional federal and state taxable income. While this additional
amount is not subject to federal and state income tax withholding, it is subject to Medicare and
FICA tax, as reflected on your paycheck. As this is a non-cash benefit, an equal amount under
deductions “Life Over 50K” is needed to offset the earning amount, to facilitate the correct
calculation of the net pay amount.
General Open Enrollment
September 15th to October 10th is the time during which you may enroll, change health plans, or add eligible family members for the 2015 medical benefit plan year. The pdf documents below outline benefit offering provisions for active benefited employees for benefit plan year 2015. Out-of-state and post-retirement participants can contact human resources to obtain Open Enrollment information.
Benefits Offerings for Plan Year 2015
You may enroll in a medical plan, change medical plans, or add eligible family members to your medical
plan during the open enrollment period that takes place each fall. The selections that you make during
the Open Enrollment period will take effect the following January 1. A link to the most recent Open
Enrollment Benefit Bulletin is below: Benefit
Bulletin for Open Enrollment 2014?
You have 60 days from the date of your initial appointment to enroll in a health plan. Your coverage becomes effective the first day of the month following the date the Health Benefit Officer receives your completed Health Benefit enrollment form (HBD-12).
If you have a new dependent as a result of marriage, birth, adoption, or placement for adoption, you can enroll yourself and all eligible dependents within 60 days after that event. You may also be eligible to use this Special Enrollment period under certain other limited circumstances; for example, when a court has ordered you to provide coverage for a spouse or minor child.
Generally, changes to benefit offerings are only allowed annually during open enrollment, however other special circumstances may apply. If you have a change in address or move out of the plan area, you also may be eligible to change plans immediately. Please contact the Human Resources Department at (408) 924-1409 for further information regarding benefit plan offering changes.
Sick leave for full time employees is credited
at the rate of 8 hours per month. Part time employees earn sick
leave based on the percentage of time they work. Project employees
may accumulate 96 hours on a continuing grant but are required to
forfeit unused sick leave at the end of a grant or contract or project
year. Research Foundation employees are never paid for unused sick leave
benefits upon termination.
Vacation carry over amount is based on length of service and exempt/ non-exempt
status. Part-time employees receive vacation accrual in proportion
to their percentage (of assignment) of the full-time rate.
Eligible employees must be scheduled to work at least 50% time, with an appointment expected to equal or
exceed six months duration to participate in the retirement plans described below.
- TIAA-CREF Tax Sheltered Annuity Group Supplemental Retirement Annuity (GRSA).
TIAA-CREF GSRA's, also known as tax-deferred annuities, this plan is designed for employees who
voluntarily wish to set aside funds for retirement through payroll deductions. Taxes on the
contribution, plus any interest or dividends, are deferred until paid out as benefits or withdrawn from
the annuity. The employee, to initiate contributions, must first complete an application.
Link to GSRA Plan Summary
Link to Salary Reduction Agreement
- Retirement Plan (TIAA-CREF) Retirement Annuity (RA)
The Research Foundation contributes 7% of benefited employees' monthly base salary to a vested annuity.
Benefited employees become eligible for this contribution after completing one year of benefited service
and completing at least 1,000 hours of service To initiate contributions, the employee must first
complete an application. (link below)
San Jose State University Research Foundation Defined
Contribution Retirement Plan (RA)
Post-Retirement Medical Benefits
- Employees hired on or after July 1, 2008 are eligible to receive post-retirement health benefits for
themselves and their eligible dependants at the time of their retirement if they are 1) 60 years or
older and 2) have accrued ten (10) years of benefitted service.
- Eligible employees hired before July 1, 2008 receive post-retirement health benefits for themselves and
their eligible dependants at the time of their retirement if they 1) are age 55 years or older and 2)
have accrued five (5) years of benefited service.
- Please note that Dental and Vision insurance are not included in the Research Foundation's post
retirement benefit offering. For further information, talk to our HR Benefit Coordinator.
- Long-Term Disability Policy
To be eligible, benefited employees must be scheduled to work at least 50% time with an appointment expected to equal or exceed six months. Coverage begins on the first of the month following date of hire. The Research Foundation pays the premium cost of this benefit.
- State Disability Unemployment Insurance
SDI automatically covers all Research Foundation
employees. This state-mandated program provides coverage against
loss of wages for an employee sustaining a non-work-related injury
or illness which prevents the employee from performing his or
her regular or customary work. Claims must be submitted to the
California Employment Development Department. The initiation of
the procedure can be done over the phone: 1-800-580-3287. Forms
are also available at the HR Office.
Paid Family Leave
Paid Family Leave is unemployment compensation disability insurance paid to workers who suffer a wage loss when they take time off work to care for a seriously ill family member or bond with a new child.
529 college saving plan.
Scholar Share, California's 529 College Savings Program, offers
an easy, flexible and affordable way to save for higher education.
Scholar Share is a great way to invest in your children's future,
while enjoying tax advantages. Visit Scholar Share at http://www.scholarshare.com
or call toll free 1-877-728-4338.
Employee Assistance Program (EAP)
CONCERN: EAP counseling for up to 5 visits per issue per 12-month
period. Counseling and Work/Life services are available to all benefited
employees, their spouses or domestic partners, and their benefits-eligible
dependents. The CONCERN web address is: www.concern-eap.com and the contact phone number is 1-800-344-4222.
Social Security Tax: Effective July 1, 2004 Research Foundation employees will
participate in the FICA withholding of 6.2% with a 6.2% matching from
the Research Foundation to your social security account. Please note the following
two categories of students will be exempt from FICA withholding:
Proof of enrollment can be provided by submitting any of the following to Human Resources:
- SJSU undergrad students (6 units minimum, proof required)
- SJSU grad students (4 units minimum, proof required)
- Class schedule (website printout)
- Letter from SJSU Enrollment Services
- Letter from Financial Aid
A 1.45% of base salary up to social security wage base, paid by
both employee and employer.
Dual Benefit Coverage
Employees holding a concurrent appointment with the Research Foundation and
SJSU, who are eligible for medical and dental benefits from both
institutions, may only receive benefits from one source.
- All employees
are covered under our Worker's Compensation Insurance in the case
of a work related accident or illness.
- What to do when an injury happens
at work: Notify your supervisor immediately, call HR Benefits
at 408-924-1409 AND complete the Employee Accident
Leave of Absence
- Leaves of
Absence are available to certain employees under FMLA and other
programs (see details in Request Form).
- Request Form
To be eligible, employees must be scheduled to work at least 50% of the time,
with an appointment expected to equal or exceed six months. Effective
January 1, 2006, the Research Foundation is offering a wide variety of voluntary
benefits to eligible employees. Your voluntary benefits include:
Flexible Spending Accounts: (FSA)
- Dependent Care: Up to $5,000.00 max/year
- Un-reimbursed Medical: Up to $2,500.00 max/year
Personal Cancer Indemnity:
- Helps offset the medical expenses related to cancer treatment
Hospital Confinement Indemnity:
- Benefit includes payments for hospitalization, heart attack,
stroke and paralysis as well as surgery
Short Term Disability:
- Replaces income lost due to off the job accidents or extended illness
Long Term Care:
- Financial assistance if you have a chronic condition leaving you unable to
care for yourself for an extended period of time
- Provides up to $100,000.00 of quality term life, whole life or a combination of
both on a very competitive basis
- Provides basic, preventive, and major dental benefits with cash payouts
for specific procedures - whether or not you have other dental or medical coverage
Contact the Human Resources Benefits department at 408-924-1409 for enrollment information