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Benefits

The San José State University Research Foundation provides a competitive benefits package including; medical, dental, vision, and life insurance to regular central office and regular project employees whose appointments are at least 50%-time and are expected to exceed six-months.


  Health and Life Insurance Benefits

  Enrollment Periods

  Sick Leave, Vacation, and Holidays

  Retirement

  Disability

  Employee Assistance Program (EAP)

  Other



 
 Health and Life Insurance Benefits
 
  Medical

  Dental

  Vision

  Life

  Employee Assistance Program (EAP)


Medical

The Research Foundation offers several medical plans from which eligible employees may choose, depending upon their county and state of residence. Currently there are three HMO plans, and three PPO plans. Project employees, scheduled to work at least 50% time, with an appointment expected to equal or exceed six months duration are eligible for medical insurance. Coverage goes into effect on the first of the month following 30 days of continuous employment. Currently enrolled employee and eligible dependents are fully covered upon receipt of application.

 Medical Insurance Plans
  Kaiser Permanente
  Blue Shield Access+HMO
  Blue Shield HMO Net Value
  PERSCare
  PERS Choice of California
  PERS Select


Dental
  • Project employees, scheduled to work at least 50% time, with an appointment expected to equal or exceed six months duration are eligible for dental insurance. Coverage goes into effect on the first of the month following 30 days of continuous employment. All other requirements are the same as medical benefits.
  • Link

Vision
  • Project employees scheduled to work at least 50% time, with an appointment expected to equal or exceed six months duration are eligible for vision insurance. Coverage goes into effect on the first of the month following 30 days of continuous employment. All other requirements are the same as medical.
  • VSP PPO Plan

Life
  • To be eligible, benefited employees must be scheduled to work at least 50% time with an appointment expected to equal or exceed six months. The Group Term Life insurance coverage is equal to one times an employees’ annual salary up to a maximum of $200,000. Benefited employees are eligible for the Group Term Life insurance coverage on the first of the month following their date of hire. The Research Foundation pays the premium cost of this benefit. To initiate participation, an employee must complete an enrollment form and submit it to the Human Resources department.

    As part of IRS regulations, the first $50,000 of Group Term Life coverage is excluded from an employee’s taxable income, however any amount exceeding $50,000, must be included as income, and is subject to Social Security and Medicare taxes.

    Therefore, in accordance with IRS regulations and for tax reporting purposes, employees who life insurance coverage is in excess of $50,000, will see a line item “Life Over 50K” under earnings on their paystubs that will reflect additional federal and state taxable income. While this additional amount is not subject to federal and state income tax withholding, it is subject to Medicare and FICA tax, as reflected on your paycheck. As this is a non-cash benefit, an equal amount under deductions “Life Over 50K” is needed to offset the earning amount, to facilitate the correct calculation of the net pay amount.


Enrollment Periods

General Open Enrollment
September 10th - October 5th is the time you may enroll, change health plans or add eligible family members for the 2012 medical benefit plan year. Open enrollment changes in 2012, take effect January 1, 2013. The attachments below outline benefit offering provisions for active benefited employees for benefit plan year 2013. Out-of-state and post-retirement participants can contact human resources to obtain Open Enrollment information.

Announcement of Benefits Offerings for Plan Year 2013
Benefit Bulletin for Open Enrollment 2013
Health Enrollment Forms

New Enrollment

You have 60 days from the date of your initial appointment to enroll in a health plan. Your coverage becomes effective the first day of the month following the date the Health Benefit Officer receives your completed Health Benefit enrollment form (HBD-12).

Special Enrollment

If you have a new dependent as a result of marriage, birth, adoption, or placement for adoption, you can enroll yourself and all eligible dependents within 60 days after that event. You may also be eligible to use this Special Enrollment period under certain other limited circumstances; for example, when a court has ordered you to provide coverage for a spouse or minor child.

Generally, changes to benefit offerings are only allowed annually during open enrollment, however other special circumstances may apply. If you have a change in address or move out of the plan area, you also may be eligible to change plans immediately. Please contact the Human Resources Department at (408) 924-1410 for further information regarding benefit plan offering changes.


Sick Leave

Sick leave for full time employees is credited at the rate of 8 hours per month. Part time employees earn sick leave based on the percentage of time they work. Project employees may accumulate 96 hours on a continuing grant but are required to forfeit unused sick leave at the end of a grant or contract or project year. Research Foundation employees are never paid for unused sick leave benefits upon termination.


Vacation

Vacation accrual is based on length of service as follows:

Months/Service Days/Year Hours/Month
 
   1-36 11 7.33

   37-72 16 10.67

   73-120 18 12.00

   121+ 21 14.00

Vacation carry over amount is based on length of service and exempt/ non-exempt status. The maximum unused accumulated vacation that may be carried forward on January 1st is 80 hours. Part-time employees receive vacation accrual in proportion to their percentage (of assignment) of the full-time rate.

Holidays

Retirement

Eligible employees must be scheduled to work at least 50% time, with an appointment expected to equal or exceed six months duration to participate in the retirement plans described below.

  • TIAA-CREF Tax Sheltered Annuity Group Supplemental Retirement Annuity (GRSA). TIAA-CREF GSRA's, also known as tax-deferred annuities, this plan is designed for employees who voluntarily wish to set aside funds for retirement through payroll deductions. Taxes on the contribution, plus any interest or dividends, are deferred until paid out as benefits or withdrawn from the annuity. The employee, to initiate contributions, must first complete an application.
    Link to GSRA Plan Summary
    Link to Salary Reduction Agreement
  • Retirement Plan (TIAA-CREF) Retirement Annuity (RA) The Research Foundation currently contributes 7% of the employee's monthly base salary to a vested annuity. Eligible mployees are qualify for this contribution on the first of the month following one complete year of service and of at least 1,000 hours. The employee, to initiate contributions, must first complete an application.
    San Jose State University Research Foundation Defined Contribution Retirement Plan (RA)

Post-Retirement Medical Benefits

  • Employees hired on or after July 1, 2008 are eligible to receive post-retirement health benefits for themselves and their eligible dependants at the time of their retirement if they are 1) 60 years or older and 2) have accrued ten (10) years of benefitted service.
  • Eligible employees hired before July 1, 2008 receive post-retirement health benefits for themselves and their eligible dependants at the time of their retirement if they 1) are age 55 years or older and 2) have accrued five (5) years of benefited service.
  • Please note that Dental and Vision insurance are not included in the Research Foundation's post retirement benefit offering.
  • For further information, talk to our HR Benefit Coordinator.
Disability
  • Long-Term Disability Policy
    To be eligible, benefited employees must be scheduled to work at least 50% time with an appointment expected to equal or exceed six months. Coverage begins on the first of the month following date of hire. The Research Foundation pays the premium cost of this benefit.

  • State Disability Unemployment Insurance (SDI)
    SDI automatically covers all Research Foundation employees. This state-mandated program provides coverage against loss of wages for an employee sustaining a non-work-related injury or illness which prevents the employee from performing his or her regular or customary work. Claims must be submitted to the California Employment Development Department. The initiation of the procedure can be done over the phone: 1-800-580-3287. Forms are also available at the HR Office.

  • Paid Family Leave
    Paid Family Leave is unemployment compensation disability insurance paid to workers who suffer a wage loss when they take time off work to care for a seriously ill family member or bond with a new child. Paid Family Leaves starts July 1, 2004.

Other

Scholar Share 529 college saving plan.
Scholar Share, California's 529 College Savings Program, offers an easy, flexible and affordable way to save for higher education. Scholar Share is a great way to invest in your children's future, while enjoying tax advantages. Visit Scholar Share at http://www.scholarshare.com or call toll free 1-877-728-4338.

Employee Assistance Program (EAP)
CONCERN: EAP counseling for up to 5 visits per issue per 12-month period. Counseling and Work/Life services are available to all benefited employees, their spouses or domestic partners, and their benefits-eligible dependents. The CONCERN web address is: www.concern-eap.com and the contact phone number is 1-800-344-4222.

Social Security
Social Security Tax: Effective July 1, 2004 Research Foundation employees will participate in the FICA withholding of 6.2% with a 6.2% matching from the Research Foundation to your social security account. Please note the following two categories of students will be exempt from FICA withholding:

  1. SJSU undergrad students (6 units minimum, proof required)
  2. SJSU grad students (4 units minimum, proof required)
Proof of enrollment can be provided by submitting any of the following to Human Resources:
  1. Class schedule (website printout)
  2. Letter from SJSU Enrollment Services
  3. Letter from Financial Aid

Medicare Tax
A 1.45% of base salary up to social security wage base, paid by both employee and employer.

Dual Benefit Coverage
Employees holding a concurrent appointment with the Research Foundation and SJSU, who are eligible for medical and dental benefits from both institutions, may only receive benefits from one source.

Worker's Compensation

  • All employees are covered under our Worker's Compensation Insurance in the case of a work related accident or illness.
  • What to do when an injury happens at work: Notify your supervisor immediately, call HR Benefits at 408-924-1409 AND complete the Employee Accident Report

Leave of Absence

  • Leaves of Absence are available to certain employees under FMLA and other programs (see details in Request Form).
  • Request Form

Payroll


Forms

Health Benefits Forms

AFLAC
To be eligible, employees must be scheduled to work at least 50% of the time, with an appointment expected to equal or exceed six months. Effective January 1, 2006, the Research Foundation is offering a wide variety of voluntary benefits to eligible employees. Your voluntary benefits include:

Flexible Spending Accounts: (FSA)

  • Dependent Care: Up to $5,000.00 max/year
  • Un-reimbursed Medical: Up to $2,500.00 max/year

Personal Cancer Indemnity:

  • Helps offset the medical expenses related to cancer treatment

Hospital Confinement Indemnity:

  • Benefit includes payments for hospitalization, heart attack, stroke and paralysis as well as surgery

Short Term Disability:

  • Replaces income lost due to off the job accidents or extended illness

Long Term Care:

  • Financial assistance if you have a chronic condition leaving you unable to care for yourself for an extended period of time

Life Insurance:

  • Provides up to $100,000.00 of quality term life, whole life or a combination of both on a very competitive basis

Dental:

  • Provides basic, preventive, and major dental benefits with cash payouts for specific procedures - whether or not you have other dental or medical coverage

Contact the Human Resources Benefits department at 408-924-1409 for enrollment information

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